Section 16 Filings

Since June 30, 2003, the SEC has required insiders to submit forms 3, 4, 5 electronically through the SEC's EDGAR system. The SEC also requires companies that maintain websites to now post the forms by the end of the next business day after filing them with the SEC.

Our team can assist with filing your Forms 3, 4 and 5. Please download the appropriate Template link at the bottom of this page to fill in your information and email to us. Once we receive the form we will prepare and send a proof for your review. Upon approval of proof, we will file and email confirmation.

Who must file?

Corporate insiders – meaning a company's officers and directors, and any beneficial owners of more than ten percent of a class of the company's equity securities registered under Section 12 of the Securities Exchange Act of 1934 – must file with the SEC a statement of ownership regarding those securities. On August 27, 2002, the SEC adopted rules and amendments to Section 16 of the Exchange Act, implementing the provisions of the Sarbanes-Oxley Act of 2002 that accelerated the deadline for filing most insider ownership reports.

The initial filing is on Form 3An insider of an issuer that is registering equity securities for the first time under Section 12 of the Exchange Act must file this Form no later than the effective date of the registration statement. If the issuer is already registered under Section 12, the insider must file a Form 3 within ten days of becoming an officer, director, or beneficial owner. See General Instructions here.

Changes in ownership are reported on Form 4 and must be reported to the SEC within two business days. You can find the limited categories of transactions not subject to the two-day reporting requirement in the new rule. See General Instructions here.

Insiders must file a Form 5 to report any transactions that should have been reported earlier on a Form 4 or were eligible for deferred reporting. If a Form 5 must be filed, it is due 45 days after the end of the company's fiscal year. See General Instructions here.

If you are required to file Section 16 Forms 3, 4, 5, there are several items that must be considered:

  • Each new filer must first obtain filing codes through the SEC Filer Management webpage. Filer will complete Form ID, print,  have it notarized and upload to SEC.
  • Within 1-2 business days the SEC will email you your filing codes. Once a filer receives filing codes, they can send us the completed form to be prepared and filed or access the Online Forms Management webpage  to login and file these forms as an option. You can access this Online Forms page from 6:00AM to 10:00PM EST Monday through Friday (except for federal holidays).

Download Section 16 forms here:    Form 3       Form 4      Form 5

See Section 16 Electronic Reporting Frequently Asked Questions